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Form Builder: Additional Questions

You can use the Form Builder Additional Questions to create your own custom form of any length. There are a wide variety of field types you can use to collect answers.

Adding an Additional Field
You will need to give your question a name and then select the appropriate field type for the answer.

Name
This is the question you would like to ask or the title/description for the section.

Field Type
Select an option from the drop down that best suits how you want users to respond to the question. You can choose from the follow field types:

Field Types
Short Text
A very short answer needing only one line of text.

Long Text
A longer answer needing several lines of text, also referred to as a "Comment” box.

Multiple Choice
Your visitor can select more than one answer if this option is used (for example: "choose all that apply"). You control the answers they can pick by typing them in the box below the field type drop down. Separate options with a comma. Options appear on the form as check boxes.

Single Choice Buttons
Your visitor can only select one answer if this option is used. You control the answers they can pick by typing them in the box below the field type drop down. Separate options with a comma. This field is most often used to choose between two items, such as "Yes" or "No". Options appear on the form as round buttons.

Single Choice List
Similar to the Single Choice buttons (above), your visitor can only select one answer if this option is used. You control the answers they can pick by typing them in the box below the field type drop down. Separate options with a comma. Options will appear on the form as a drop down list.

You can also use a 'single choice list' field to send the form response to a specific person. When you are creating the choices you will need to have a text option or name followed by a semi-colon and that persons email address. The choices would have to be divided by a comma. Example: Option A;email@address.com,Option B;email_b@address.com,Option C;email_c@address.com

When the submitter chooses Option B it will send the form response to Option B's email address email_b@address.com. Please note these are only example email addresses.

Limited Single Choice
This option creates a Single Choice List (above) but allows you to limit the number of times each answer can be selected. For example if you entered "Pizza;5,Subs;3,Burgers;10" the option Pizza can only be selected 5 times until it will disappear as an option in the drop down. You control the answers they can pick by typing them in the box below the field type drop down. Separate options with a comma. Options will appear on the form as a drop down list.

Other List
This option creates a Single Choice List (above) but allows users to select "other" and enter an answer that is not in your list in a box below. You control the answers they can pick by typing them in the box below the field type drop down. Separate options with a comma. Options will appear on the form as a drop down list with a text box for "other" below the drop down list.

User Entered Payment Field
Allows the visitor to enter in the amount they will pay rather than you setting an amount. Especially useful for situations where you offer bids, partial payments or collect donations.

Product Field
When offering products or services that visitors can purchase, this field type allows you to enter the name of the product or service, price, minimum quantity, and taxes applied.

Title
This option allows you to create a title within the form. Very useful for longer forms where sections should be clearly labeled. Use the "name" field to type your title.

Separator
This option will create a horizontal line on the form. Use with the Title field type to organize your forms.

Comment/Notice
Like the Title field (above), this field allows you to write notes or instructions throughout the form. Use the "name" field to type your comments.

File Upload
Allows users to upload a file that will be submitted with their form. This is perfect for contest submissions that require a photo or other accompanying file. This field has its own built in security feature that requires users to unlock the field before uploading. Displays on the form as a form field with "browse" button, along with a captcha security feature.

Processing Forms


After you complete your form and the page which displays the form on your website, visitors may begin using it. The question of what happens next depends on how you initially set up your form. We will highlight below some of the events that could happen depending on how you setup your form.


Confirmation Email
If when you set up the form you requested that the user confirm their submission, then an email will be sent to their email account asking them to "confirm” the information they entered.Once they click on the "Confirm Now” (5d) link in their email, the form request will become visible to you in the database.
 
Notification Email
If you included an "Owner email” then at the same time as the above is happening, the owner of the form is receiving an email notification (5e) that a form has been submitted. Included in this email is all of the information the visitor submitted.

View Forms: This page control shows you a list of forms you have created.                     


List Forms                                

Clicking the List Forms control will take you to a list of forms shown below. The View Unprocessed Responses control allows you to view submissions (responses) in the database which still need processing. The View Processed Responses control allow you to review submissions.You also have the control of Editing submissions and Deleting them completely.
 
View (Processed or Unprocessed) Responses
This control allows you to view form submissions (responses). This opens up a few more options which are listed below. We have included the "Export this Form to CSV” feature, which allows you to create a file of submissions (responses) in a format that MS Excel and other spreadsheet programs can read and manipulate into charts and graphs.
 
View
Allows you to view all of the fields (answers) the visitor entered when filling out your form (5f).

Mark As Processed (or Unprocessed)

Clicking this option will processes the request (submission) which moves it to the "Processed Responses” list. Once moved, you can move it back to the "Unprocessed Responses” list by clicking the link as shown.                                                 

Make Me A User

If the form was associated to one or more Secure Groups (point 5.3.9) then clicking this link moves them to the Security module and alters their status to "user” where they can be given various privileges.                                                  

Delete
Once deleted the person’s form request (submission) is no longer in the system.

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